FAQ’s

FAQs

Tender Writing

I’ve never used professional tender writers before. Can a tender writer help me win a tender? 
When you access professional tender writing services, you’ll achieve much better quality tenders, ensuring your tenders have the best possible chance of success, just like Tender Writers’ clients. 

That’s because professional tender writers know exactly how to manage the tender process, answer all of the questions fully and present your business in the best possible way. 

At Tender Writers, we’ve written more than a thousand tenders for hundreds of companies, including many government tenders. We’ve been tender writers for over 20 years. You can be sure that we know what we are doing and we do it well.  
If you have to submit tenders to win new business, using professional tender writers will reduce your tender work load. Tender writers will also help you improve the quality of your tenders. 

Many organisations choose to work with Tender Writers because they are tired of writing tenders that don’t win, or because they have to submit tenders but don’t have enough in-house resources to support tender writing. 
If any of these scenarios is familiar, using a professional tender writer is the solution for you. 

Using an expert tender writer means the tender process will be far less stressful, and you’ll have a much better opportunity for success.  
You’ll need focus, organisation and attention to detail when writing tenders. 

It’s best to start by familiarising yourself with the content in all the tender documents. Be sure you understand the deadline and how to upload your tender, and the evaluation criteria and the scope of works.  
It’s important to find the right tender writer you can collaborate with. 

Tender writing is a complicated task, so it’s important you feel comfortable about who you’re working with and have confidence you can work together to produce a winning tender. 

Research the tender writer’s experience and speak to them over the phone to gauge if you’re a good ‘fit’.
Tender Writers provides tender writing services to businesses in sectors including Education and Training, Professional Services, Banking, Finance and Insurance Services, Food Services, Real Estate and Accommodation Services, Health Services, Retail, Technology, Consumer Goods, Engineering, Manufacturing, Transport, Construction, Personal Services and more. 

Tender Writers has also written hundreds of government tenders to Australian and state government departments, agencies and government-funded organisations, and local governments across Australia.  
To start, tender writers will ask you to share the Request for Tender or Proposal and copies of your previous tenders and proposals, if you have any. We may also ask you to send us your marketing materials. 

We’ll review these documents and ask lots of questions. We’ll also ask for access to any business documents needed to prepare your tender. This can include internal policies and procedures, copies of certifications and insurance information, CVs for key team members and case studies. 

Don’t worry if you don’t have all the information needed to start. Tender Writers can assist you by writing or updating any business policies and procedures and other documentation required for your tender too.  
Tender Writers considers the confidentiality and security of the information you provide us to be of the utmost importance. 

We’re mindful of the sensitive nature of the information required to support tender writing, and we enter into Non-Disclosure Agreements to ensure your business information remains private. 

Tender Writers stores all documents supplied by you on a secure server, with access restricted to your tender writer and our senior proofreader.  
Absolutely. Tender Writers are government tender writing experts, helping businesses like yours win their share of many millions of dollars in government business. Tender Writers has also won our own tenders to government too. 

Government tenders are very detailed, and there’s an enormous amount of paperwork to be completed in addition to answering the tender questions. The terminology and formats can be confusing if you’re not familiar with government tenders. 

It is absolutely crucial to follow their instructions exactly so your hard work is not automatically eliminated as a non-complying tender. 

More than 60% of tenders submitted to government are non-complying and therefore are knocked out of contention immediately.  
Absolutely. You only get one chance to make a first impression. If your tender isn’t presented professionally, you’ll immediately stand out for the wrong reasons. 

Our tender writers do much more than just tender writing. They’ll ensure your information is presented clearly, and attractively, so it’s appealing and easy to read. 

Our tender writers also suggest engaging formats to present your information, such as infographics, diagrams, images and charts (tender template permitting).  
Tender writing is daunting, and there’s no guarantee of a successful result. However, Tender Writers can guarantee a significant improvement in the quality of your tenders which will improve your chances of winning. 

There are four ways Tender Writers can help you improve your tenders: 

– Writing your tenders  
– Reviewing, editing and proofreading tenders you have written  
– Auditing your recent past tenders to help you improve your future tenders  

Writing complying policies and procedures to support your tenders. 

The good news is that once we’ve worked with you writing tenders, you’ll have excellent content that you can easily recycle for future tenders without needing our input. 

Or, you can use the tender content we’ve created for you to write the response to your next tender and have use review, edit and proofread the draft. That way, you’ll be confident that you’ve answered all the questions properly, and that the English is spot-on.
Tender writing fees are based on two factors: 

– The complexity of the request for tender. That is, the number of documents comprising the RFT, the number of questions to be answered, the number of policies or plans to be included.
– The extent of your existing information, materials, and resources, if any. The more you can provide Tender Writers to help us write your tender, the better. However, many clients don’t have much information to give us. We mostly source the information they need in telephone or videoconference meetings. Our aim is for you to not have to write anything.  

To provide you with a proposal for tender writing, Tender Writers needs to review the Request for Tender or Proposal documents and confirm the information and resource you have available. 

As a general guide, tender writing costs range significantly. Many clients find that they need more help with writing tenders than they realise at the outside. 
Fees range from $3,000 up to $20,000 plus GST or more, although it’s unusual for tenders to be at the higher end. 

It’s important to keep in mind the value of the tender to your business if you win. How much revenue will the tender win generate over what timeframe? What will be your return on investment? 

This will help you determine the investment you’re prepared to make to be in the very best position to win. 

Tender Writers’ tender writing services are charged at a competitive hourly rate. 
Tender Audits are completed for a fixed fee. 

When you invest in Tender Writers’ services, you’ll be supported by expert tender writers with a highly-specialised skill set and tender management processes honed through two decades of helping businesses win contracts with large companies and the government. 

Contact Tender Writers for a no-obligation proposal based on your requirements.  
The time required for tender writing is based on the size of the tender. Smaller tenders can be completed in a matter of days. Large and complex tenders may require weeks a few weeks or more. 

Therefore, to provide you with a time estimate, Tender Writers will need to review the Request for Tender or Proposal documents. 

Contact Tender Writers for a no-obligation quote based on your requirements.  
It’s simply writing parts of your tender response, rather than the entire response.  
Many professional services firms and services businesses like to write their own tender responses but find that there are some questions in the RFT or RFP response schedules for which they need particular help. 

Most often, our clients find executive summaries, methodology, team profiles or experience are more challenging to write than other parts of their tender responses. 

That’s where Tender Writers can help. We write the responses to the questions that clients find most difficult. 

Other times, clients need help with writing policies or procedures as part of the compliance requirement for their tender response.  
First up, you’ll need to let us know which sections or questions you need help with. 

Then, Tender Writers will ask you to share the Request for Tender or Proposal and copies of your previous tenders and proposals, if available. 

We’ll then review the tender documents and your tenders. Once we’ve done that, we’ll organise a short meeting with you to gather the information we need to get started.  
Tender Writers provides tender writing services to services and professional services businesses in sectors including Law, Accounting, Education and Training, Health Services and Technology. 

We write tenders for our clients tendering to the Australian and state governments, listed and private companies.  
A tender content library is a repository of pre-approved, up to date content that you can recycle when writing tenders. 

It covers the content that tender writers need to use again and again when responding to requests for tenders. For example, conflicts of interest, brief company profile or history, organisation structure, key team profiles and recent projects. 

You will invariably have to tweak the content to suit each new tender, but having a tender content library will save the frustration of having to continually search through previous tenders to find useful content when writing a new tender. 
Capability statements are often initially created as a proposal-style document when a business has an opportunity to present its ‘credentials’ to a prospective customer. But there are plenty of other ways in which capability statements can help support your company. 

A well-written capability statement is an easily understandable summary of your business. It tells your audience about the type of work you perform, how you perform it, and the types of projects you’re capable of undertaking by briefly describing past recent projects. 

A capability statement is also where you can outline the industry codes you work under, the qualifications your team holds, industry certifications obtained and awards won. All up, it provides vital information which helps prospective customers gauge your expertise and how well it matches their requirements. 
Winning more tenders requires discipline, organisation and attention to detail. 

Being organised from the get-go is a great help. Be sure you understand the deadline and how to upload your tender. Familiarise yourself with the content in all the tender documents. 

You need to clearly and succinctly answer the questions in the request for tender or proposal. But you also need to present your product, service or capabilities in a way that demonstrates why your business is the right choice. So think carefully about your value proposition. You can find out more about value propositions here. 

You also need to make sure your tender complies with all the tender requirements. This is vitally important. The procurement team that receives your tender will first check it complies. If it fails to comply in any way, your tender will be knocked back, no matter how great your value proposition. 
To become a tender writer you must have exemplary writing skills with an outstanding command of English. Much of writing a tender requires presenting the tenderer’s skills and experience in a compelling manner. Hence, sales or marketing experience is very useful. However, writing tenders also means answering very specific questions. So you must also be adept at precise, clear writing. 

As a tender writer, you will also need to interview subject matter experts and business owners to get the information you need to draft the tender. Therefore, you need to be confident about working with different people. You especially need to be confident about asking questions, probing them to give you the details you need. 

To become a tender writer, it’s worthwhile gaining some experience on smaller tenders, bids or proposals as a junior writer. If you have excellent writing skills, know how to draw out information from people, you’ll be in a good place to begin your career as a tender writer. 

There are always tender writing jobs advertised on SEEK and other job boards, so start there. 
The cost of writing a tender is based on two main factors: 

The complexity of the tender requirements 

The relevant information, materials, and resources you can provide us with to help write your tender. 

Before we provide you with a quote, we’ll therefore need to review all the Request for Tender or Request for Proposal documents. We’ll also need to understand how much information you already have, and how much of the response we’ll need to write from scratch. This helps us determine how much work will be required to give you the best chance of success. 

As a general guide, tender writing costs can range from $3,000 to up to $20,000 plus GST, or more. It’s important to keep in mind the value of the project; this will help you determine the investment you’re prepared to make to ensure you’re in the very best position to win the work. When you invest in our tender writing services, you’ll be supported by experts with a highly-specialised skill set, and a tender writing process that has been developed and honed throughout our two decades of writing tenders and proposals for companies bidding to win contracts from large companies and government. 
When you work with an experienced tender writer you will achieve a much better quality tender submission, ensuring your bid has the best possible chance of winning. And it’s always good to be confident that you did the best you possibly could! That’s because as professional tender writers, we know exactly how to manage the tender process, and how to present your business in the best possible way. 
When tendering to government, there is usually a very high level of competition. There is also an enormous amount of paperwork to be completed in addition to answering the tender questions. 

Government organisations are funded by tax payers, so they have to ensure complete transparency of the process. This is why they have very stringent requirements for compliance with their Request for Tenders or Request for Proposals. It is absolutely crucial to follow their instructions exactly so your hard work is not automatically eliminated as a non-complying tender before it’s even made it to first base. 
Nothing! A request for tender (RFT) and a request for proposal (RFP) are the same thing. Both still require a lot of your time and energy. That’s why working with Tender Writers means you can share the load. We start by reading the RFT or RFP and help you by writing your responses to the questions in the tender or proposal response schedules. 

There are other acronyms to be aware of too: EOIs, just for example. 

To understand what EOIs, RFTs and RFPs all mean, get in touch with us today. 
When you are writing a tender or writing a proposal, they often take over your life! Working with a professional and experienced tender writer means you will not have to do any of the actual writing (unless you prefer to do the first draft). 

A corporate tender writer will work with you to determine your key messages and the specific content your tender response needs. Then, the tender writer will write your tender response for you, focusing on how your prospective client will benefit from your services and expertise. 

Retaining a professional tender writer will save you time, and a lot of stress. 
First, a tender writer will take time to understand your business. We use your information to write concise and compelling responses to each question included in the tender. We also ensure you organise all additional client material and lodgements to ensure you exactly conform to every tender requirement. 
To write a successful tender for you, we’ll ask you to send us the Request for Tender or Request for Proposal, as well as copies of your previous tenders or proposals. We’ll review these and ask you lots of questions. We’ll meet with you by video conference or phone, whatever is easier for you. 

We will then prepare a timeframe for the tender response process so that everyone stays on track. And once your retainer payment has been received, we’ll write the first draft for you, unless you want to do it yourself. Sometimes our clients prefer this, asking us to edit and proofread it for them. But mostly, we prepare the first draft. 

With tenders, we usually go through a number of versions, so once you’ve given us edits and any additional information we need, we edit and proofread the final draft of your tender or proposal to make sure your business really shines. 
Like any collaborative project, it’s important to find the right tender writer to work with. Research the tender writer’s experience and speak to them over the phone to gauge if you’re a good ‘fit’. 

Putting together a tender is a big job, so it’s important you feel comfortable about who you’re working with. You should find that an experienced tender writer will work with you seamlessly to produce a winning proposal. 
There are a number of subscription services that provide information about new tender opportunities. Try searching on Google for these sites. State governments offer a free service where you can register your business and be notified as tender opportunities arise. 

Tender Reviews

What’s a tender review?
A tender review is an independent review of your draft tender, completed before you submit it. 

A tender review completed by an expert tender writer will ensure your tender: 

– Is compliant and meets all of the tender requirements

– Answers every question fully

– Clearly conveys your offer and expertise

– Is presented in a way that is professional and easy to read and evaluate

– Is free of typos and inconsistencies.

A tender review can turn a losing tender into a winning one. 

A tender review can also be an ‘audit’ of 3-5 of your most recent tenders or proposals, which we do in order to give clients guidance on how to improve their future tenders or proposals. 
When you work with an experienced tender writer, you’ll achieve a much better quality submission, ensuring your tender has the best possible chance of winning. That’s because tender writers are experts at reviewing draft tenders. 

Tender writers are not just writing tenders; they edit information provided by clients for inclusion tenders and they edit and proofread draft tenders to make sure that the tender has the same ‘voice’ or style and tone throughout. 

Therefore, when a tender writer is reviewing your tenders, they know exactly what’s required to give your tender the best possible opportunity for success. 

A tender review completed by an expert will ensure your tender is compliant, answers all questions fully, clearly presents your offer, and reads well. 

How can a Tender Writers tender review service help me win tenders? 

Tender writing is daunting, and there’s no guarantee of a successful result. 

However, Tender Writers can guarantee that having our experienced tender team review, edit and proofread a tender you have written will significantly improve the quality of your tender, which will improve your chances of winning. 

We’re expert tender writers and reviewers, but more than that, we’re expert editors and proofreaders, too. 
Tender Writers’ comprehensive tender review service includes reviewing, providing feedback, editing and proofreading tenders you have written to make sure your tender has the best possible chance of success.

We’ll review your draft tender and cross-check it against the Request for Tender or Proposal. We’ll make sure that it addresses all the questions clearly, that your value proposition is loud and clear and that your tender is compliant.

We’ll give you feedback. We’ll edit and proofread your tender, too, to ensure your content and your business is presented professionally.

Your final tender will be supremely polished, accurate, compliant, and you’ll be proud to know that it’s the best it can be.
At Tender Writers, we treat your information with the utmost confidentiality and security.

We understand that certain information included in a tender may be of a sensitive nature ensure your business information remains private and will ensure your business information remains private. Before commencing the tender writing, auditing or reviewing process, we will enter into Non-Disclosure Agreements.

All documents supplied by our clients are stored on a secure server, with access restricted to your tender reviewer and our senior proofreader.

We’ve been tender writing for more than 20 years. And we’re written more than a thousand tenders for hundreds of companies, including many government tenders, and never breached confidentiality.
Absolutely. Our tender review will ensure your tender is clear, attractive, and easy to read. 
We don’t just look at the content, our tender reviewer will make suggestions on how to present your information in a more engaging way through infographics, images and charts (tender template permitting). 
Tender Writers’ tender review services are charged at a competitive hourly rate.

The cost of reviewing a tender you’ve written is based on two factors:

– The complexity of the request for tender, which we need to read before we review your tender. That way, we can be sure that you are addressing the tender evaluation criteria.

– The number of pages of your draft tender submission.

As such, it is necessary for us to see the RFT or RFP as well as your draft tender in order to provide you with a fee proposal. Tender Writers’ services are an investment. When you work with us, you have access to expert tender reviewers with a highly-specialised skill set and tender management processes that have been developed through two decades of experience. We have helped many businesses win contracts with large companies and the government.

For a no-obligation quote based on your specific requirements, don’t hesitate to get in touch with Tender Writers.
A tender audit is an independent review of your company’s previous tenders and proposals, where expert tender reviewers provide advice on how to improve the quality of your future tenders to increase your success rate.

Tender Writers’ offer tender audit services. This involves our tender auditors reviewing 3-5 of your most recent tenders or proposals then providing feedback and easy to follow examples of how the tender could be improved next time. Our ‘before’ and ‘after’ examples will make a difference to your next tender.

Our tender audit service is a fixed fee service.

Contact Tender Writers for a no-obligation quote for a tender audit.

Tender Writing Audits

What’s a tender audit?
A tender audit is an independent review of your recent and past tenders and proposals to help improve the quality of your future tenders by providing you with clear, succinct advice on how to improve your tender writing and content.

Completed by a tender writing expert, tender audits are a quick and cost-effective way to improve your future tenders’ quality – and your likelihood of success.

Tender Writers’ tender audits involve us reviewing 3-5 of your most recent tenders or proposals to give you easy to follow examples of how to write a better tender next time. Our ‘before’ and ‘after’ examples will make a difference to your next tender.

Our tender audit service is a fixed fee service.
Tender writing is challenging. There’s no guarantee of a successful result. If you find that you’re submitting tenders that don’t win, our tender audit can improve your opportunity for success next time round.

Tender Writers can guarantee that having our experienced team complete a tender audit will significantly improve the quality of your future tenders, which will improve your chances of winning.

You’ll receive easy to action tender writing advice with ‘before’ and ‘after’ examples.
A Tender Writers tender audit will review your 3-5 most recent tenders or proposals and provide you with retrospective, written feedback for winning tenders and proposals in the future.

You’ll receive all this for a fixed fee.

A Tender Writers tender audit will give you clear, concise and actionable advice on how to write better tenders, starting with your next opportunity.
It’s very simple.

To complete your tender audit, Tender Writers will ask you to share 3-5 recent tenders or proposals, including copies of any supporting information attached to these tenders and proposals.
Tender Writers considers the confidentiality and security of the information you provide us to be of the utmost importance.

We’re mindful of the sensitive nature of the information required to complete tender audits, and we enter into Non-Disclosure Agreements to ensure your business information remains private.

Tender Writers stores all documents supplied by you on a secure server, with access restricted to your tender reviewer.
Tender Writers will ask you to share your 3-5 most recent tenders or proposals.
We’ll review these documents to complete your tender audit.

Once our tender audit is complete, we’ll provide you with a short written report containing clear, concise and actionable advice on how to write better tenders, including ‘before’ and ‘after’ examples.
A Tender Writers tender audit will give you clear, concise and actionable advice on how to write better tenders.

You’ll receive a concise written report with tips, pointers and advice to improve your proposals and tenders. You’ll also receive ‘before’ and ‘after’ examples to support improving your tender writing and content.

What’s more, the outputs from your tender audit can be used to create or improve your tender writing library.
A tender writing library is a repository of pre-approved, up to date content that you can reuse in each new tender or proposal.

It covers the content that tender writers need to use again and again when responding to tenders. For example, a brief company profile, key team profiles and recent projects.

You’ll invariably have to tweak the content to suit each new tender, but having a tender content library will save the frustration of having to continually search through previous tenders to find useful content when you’re writing a new tender.
Our Tender Audit fee is $2,295 plus GST.

You will receive a succinct report with at least 10 pointers on how to improve your future tenders.

This will include ‘before’ and ‘after’ examples using content from your previous tenders. You will immediately see how your future tenders can be more successful.

Tender Template Library

What is a tender content library or tender template?
Organisations that tender frequently, or that are starting out in tendering and want to be sure that their tenders are the best they can be, ask us to prepare standard tender content that they can reuse across different tenders.

Standard tender content can be in the form of a tender template. This is a single document, divided into sections or ‘chapters’, each of which cover the key topics or subjects that they always need to address in a tender response.

Or it can be in the form of a tender content ‘library’, which is a series of documents that each contain the key content areas needed in tender responses.

For example, a tender content library or tender template often includes content on conflicts of interest, modern slavery, Indigenous procurement, quality management, methodology, organisational experience, company background and organisational structure, just for example.
First of all, a tender template or content library saves time. Regular tender content is stored in one location, making it easy for anyone in your organisation to find relevant content. Users no longer have to look through previous tenders.

Secondly, as all the content is professionally written you have peace of mind that your tenders are all to the same high standard.

Thirdly, your content will include the important elements of successful tenders: key selling points, benefits and value. These points are often overlooked by inexperienced tender writers.
It depends on how extensive you need your library to be, if you have existing content that we can draw on as a foundation, and how many people in your organisation we need to interview to gather additional details for the content.

We start by scoping the content that your tender template needs. Then we will provide you with a fee and timeline to write the content.
Tender Writers considers the confidentiality and security of the information you provide us to be of the utmost importance.

We’re mindful of the sensitive nature of the information required to support tender writing, and we enter into Non-Disclosure Agreements to ensure your business information remains private.

Tender Writers stores all documents supplied by you on a secure server, with access restricted to your tender writer and our senior proofreader.
Yes. While all Requests for Tenders and Requests for Proposals differ, there are always regular questions that are asked time and time again. We will have a chat with you about the projects or contracts for which you would like to tender, and we will then scope the content that your tender template needs. The template or library can be added to once you have some tenders under your belt. 

Capability Statements

What is a capability statement?
A capability statement (also known as a credentials document) is a bit like a CV for your business. It’s a summary of your business: what you do and why you do it so well, and the value your service adds to your clients. It gives readers an overview of your core competencies, major clients and experience, your team, and how they can get in touch.
A capability statement is a document that helps to attract new business. It’s a tool for: 

– Pitching a business idea, service or product – send as a PDF or leave behind a hard copy
– Supporting a tender submission
– Use with a proposal
– Marketing. Hard copies can be presented at trade fairs, expos or conferences; and the content can be used in tenders, website copy and marketing
– Salespeople making business calls
Using a professional writer to write your capability statement offers you many benefits:

– You’ll save yourself time (and stress)
– The content will be more professional and polished
– Your readers will have the information they need to be impressed by your business
– Fast turnaround
– Re-usable content, ideal for tenders, website copy and marketing
It’s always to good idea to include case studies, usually 3 or 4, in a capability statement. As the document sets out the credentials for your business, using case studies to highlight what you’ve done for clients and the results you’ve delivered is important.

Such real-life examples are not only informative but a great way of enabling potential clients to see how their own needs can be met by working with your business.

Tender Writers can write case studies for your capability statement or for your website, LinkedIn, tenders or proposals for an additional fee.
Among the benefits of using a professional grant writer are:

– You save time by not having to write the grant application yourself. You’ll have more time to develop the budget for the funding.
– You’ll be confident that your grant application is well-constructed, fully compliant and free of typos and grammatical errors.
– The confidence of knowing that all the questions have been answered to demonstrate how much value the funding will deliver.

Grant Applications

What is a grant application?
A grant application is simply a document or set of documents that are submitted to an organisation to secure funding for a particular project, program or initiative from that organisation.
Our expert grant writers put together strong grant applications. They:

–  Carefully read through the funding and application requirements
– Research the grant deliverables and desired outcomes
– Interview you and your team to collate information about your proposed project, program or initiative, its value proposition, and how the grant funds will be used
– Write compelling grant applications that meet the application criteria
– Check that the application complies with all the application requirements
We support professional services firms and services organisations, including not-for-profits, through the entire grant writing process no matter what the size of the grant.
The fee for our grant writers’ support depends on what you would like us to do (write the entire grant application or review a draft grant application that you have written).

We’ll discuss what’s needed up front. You will always receive a fee proposal for your consideration first. You pay only for the hours accrued, nothing else.

To review a draft grant application that you have written, our fee starts from $875 plus GST.

To write your complete grant application, our fee starts at $1,750 plus GST.
Each grant application is different and the time needed to write a great application differs, too. Your grant application might only have a few questions; others can have many more.

We will review the grant application criteria and questions and give you an estimate of time based on our long experience. It’s common for a grant application to take 8 or more hours, sometimes more than 20 hours, just like writing a tender submission.
Among the benefits of using a professional grant writer are:

– You save time by not having to write the grant application yourself. You’ll have more time to develop the budget for the funding.
– You’ll be confident that your grant application is well-constructed, fully compliant and free of typos and grammatical errors.
– The confidence of knowing that all the questions have been answered to demonstrate how much value the funding will deliver.

Policies & Procedures

What policies and procedures do I need for tenders?
Most requests for tenders will require you to provide evidence of your policies and procedures, usually as attachments to your tender.

Prospective clients request this information to confirm you meet statutory requirements in areas like Workplace Health and Safety. They also want confirmation of your commitment in areas that are important to them, such as the environment, Indigenous procurement and to understand your operating procedures.

The requirements vary by tender, but some of the more commonly requested tender policies and procedures include:

– Quality Management
– Workplace Health and Safety
– Bullying and Harassment
– Business Continuity/Disaster Recovery
– Equality and Diversity
– Environmental Sustainability
– Training and Development
– Recruitment
– Conflict of Interest
– Risk Management
– Alcohol, Smoking and Drug Use
– Stress Management, Health and Fatigue
– Accident and Incident Management
– IT Security
– Modern Slavery
– Contract Management
If the request for tender or request for proposal asks you to attach certain policies and procedures, it’s vitally important to do this.

No matter how good your tender may be, your submission won’t make it through the first cut if you don’t include all the requested information. Your tender will be non-complying.

Tender Writers can assist you by writing tender policies and procedures you need. And once they’re written, they’re yours for future tenders and proposals.
Absolutely. When you work with our experienced tender policies and procedures writers, you’ll ensure your tender meets all the requirements. Having a complying tender response gives you the best possible chance of winning.

That’s because our professional writers know exactly what is required to draft policies and procedures that are up to date, comply with all legislative requirements and tender requirements, and reflect the latest best practices.
At Tender Writers, we know many businesses already operate in compliance with the requirements of a tender, but they’ve never documented their policies and procedures.

For example, you know that you deliver high standards but you don’t have a written quality policy.

To start, we’ll ask you to share any policies you may have for review. We’ll then meet with you to ask questions about your current operations and practices. Our writer will draft the policies and procedures you require based on the information you provide and present drafts for your review. Once you’ve provided edits and any additional information we need, our writer will edit the final draft and have it proofread.

The result will be professional policies and procedures that answer your tender requirements and can be used many times.
Absolutely. If your policies and procedures need polishing, Tender Writers can review, provide feedback, edit and proofread them.

Tender Writers can cross-check your policies and procedures against the request for tender or proposal to make sure they address all of the requirements.

Tender Writers will make sure your tender policies and procedures will be the very best they can be.
Absolutely. If your policies and procedures need polishing, Tender Writers can review, provide feedback, edit and proofread them.

Tender Writers can cross-check your policies and procedures against the request for tender or proposal to make sure they address all of the requirements.

Tender Writers will make sure your tender policies and procedures will be the very best they can be.
Tender Writers’ policies and procedures writing services are charged at a competitive fixed fee.

Policy writing starts at $295 plus GST per policy. The cost is based on:

– The complexity of the policies and procedures required for your tender
– The number of policies and procedures required
– Any relevant information and previous policies and procedures you may have available.

Therefore, to provide you with a proposal, Tender Writers will need to review your specific needs and the documents required.

Contact Tender Writers for a no-obligation quote based on your requirements.

Government Tender

How is writing government tenders different to other tenders? Why are they so complex?
When tendering to government, there’s usually an enormous amount of paperwork to be completed in addition to answering the usual tender questions.

Taxpayers fund government organisations, so they have to ensure complete transparency of the government tender process. This is why they have very stringent requirements for compliance with their Request for Tenders or Proposals and require more information about your business.

It’s absolutely crucial to follow their instructions exactly so your hard work is not automatically eliminated as a non-complying tender before it’s even made it to first base.

Tender Writers has written many hundreds of government tenders. We understand how overwhelming government tenders can be. We’re here to support you through the government tender process.
When you work with experienced tender writers, especially those with government tenders experience, you’ll achieve a much better quality submission, ensuring your tender has the best possible chance of winning.

That’s because professional government tender writers know exactly how to manage the process for government tenders, answer all of the questions fully and present your business in the best possible way.
If you don’t have experience writing government tenders, rarely win tenders, are tired of writing tenders or don’t have enough in-house resources to support tender writing, using a professional tender writer is the solution you need.

Using a tender writer with experience writing government tenders means the tender process will be far less daunting and stressful, and you’ll have a much better opportunity for success.
Responding to government tenders requires discipline, organisation and attention to detail. This is even more so the case when you’re writing a government tender where there’s usually more paperwork to complete and more stringent requirements to follow.

Being organised from the get-go is a great help. Be sure you understand the deadline and how to upload your tender. Familiarise yourself with the content in all the tender documents.

You must ensure your tender complies with all requirements. This is vitally important with government tenders. The procurement team will first check it complies, and if it fails in any way, it will be knocked back, no matter how great your offer is.

At Tender Writers, we’ve written hundreds of successful government tenders. We’ve been doing this for 20 years. You can be sure that we know what we are doing and that we do it well.
Absolutely. Government tenders are very detailed, and there’s an enormous amount of paperwork to be completed in addition to answering the tender questions. The terminology and formats can be especially confusing if you’re not familiar with government tenders.

The requirements are stringent, and it’s absolutely crucial to follow their instructions exactly so your hard work is not automatically eliminated as a non-complying tender.

Tender Writers are government tender writing experts, helping businesses like yours win their share of many millions of dollars in government business. Tender Writers has also won our own tenders to government too.

At Tender Writers, we’ve written hundreds of successful government tenders. We’ve been writing successful tenders for 20 years. You can be sure that we know what we are doing and that we do it well.
To write a successful government tender for you, Tender Writers will ask you to share the Request for Tender or Proposal and copies of your previous tenders and proposals. We’ll review these and ask lots of questions, meeting with you by video conference or phone, whatever is easier for you. We’ll prepare a timeframe so that everyone stays on track.

Our tender writer will take time to understand your business, using your information to write the first draft, creating concise and compelling responses to each question.

Our tender writer will also ensure you organise any additional information you need to attach to ensure you exactly conform to every tender requirement. It’s vitally important that you submit a complying tender.

60% of tenders to government fail at the first review by the government procurement team because they don’t comply with all the requirements in the RFT.

Tenders usually go through a number of versions, so once you’ve provided edits and any additional information we need, our tender writer will edit the final draft and have it proofread to make sure your business really shines.
To start, Tender Writers will ask you to share the Request for Tender or Proposal and copies of your previous tenders and proposals.

We’ll review these documents and ask lots of questions. We’ll also ask for access to any business documents needed to prepare your tender. This can include internal policies and procedures, copies of certifications and insurance information, CVs for key team members and case studies.

Don’t worry if you don’t have all the information needed to start. Tender Writers can assist you by writing or updating any business policies and procedures and other documentation required for your government tender.
Tender Writers considers the confidentiality and security of the information you provide us to be of the utmost importance.

We’re mindful of the sensitive nature of the information required to support tender writing, and we enter into Non-Disclosure Agreements to ensure your business information remains private.

Tender Writers stores all documents supplied by you on a secure server, with access restricted to your tender writer and our senior proofreader.
Tender Writers considers the confidentiality and security of the information you provide us to be of the utmost importance.

We’re mindful of the sensitive nature of the information required to support tender writing, and we enter into Non-Disclosure Agreements to ensure your business information remains private.

Tender Writers stores all documents supplied by you on a secure server, with access restricted to your tender writer and our senior proofreader.
Absolutely. You only get one chance to make a first impression, and if your government tender isn’t presented professionally, you’ll immediately stand out for the wrong reasons.

Our tender writers ensure your information is presented clearly, and attractively, so it’s appealing and easy to read.

Our tender writers also suggest engaging formats to present your information, such as infographics, images and charts (tender template permitting).
Before Tender Writers starts work with you, we’ll forensically review the Request for Tender or the Request for Proposal.

We’ll provide you with a detailed scope of works and a corresponding reliable fee estimate and a clear explanation of what you’ll receive in return for your investment.

The cost of tender writing is based on two factors:

– The complexity of the request for tender. This includes the number of documents comprising the RFT, the number of questions to be answered, the number of policies or plans to be included
– The extent of your existing information, materials, and resources, if any. The more you can provide Tender Writers to help us write your tender, the better. However, many clients don’t have much information to give us. We mostly source the information they need in telephone or videoconference meetings. Our aim is for you to not have to write anything.

As a general guide, the cost for our full tender management and tender writing service ranges widely. Many clients find that they need more help with writing tenders than they realise at the outside.

As a general guide, tender writing costs can range from $3,000 to up to $20,000 plus GST, or more.

It’s important to keep in mind the value of the tender to your business if you win. How much revenue will the tender win generate over what timeframe? What will be your return on investment?

This will help you determine the investment you’re prepared to make to be in the very best position to win.

When you invest in Tender Writers’ services, you’ll be supported by expert tender writers with a highly-specialised skill set and tender management processes honed through two decades of helping businesses win contracts with large companies and the government.

Contact Tender Writers for a no-obligation proposal.
The time required for writing a government tender is based on the size of the tender. Smaller tenders can be completed within a week. Large and complex tenders may require a few weeks or more.

Therefore, to provide you with a time estimate, Tender Writers will need to review the Request for Tender or Proposal documents.

Contact Tender Writers for a no-obligation quote based on your requirements.
Although the goal of bid and tender writing services is essentially the same, writing government tenders is considered a bit more challenging. Since government tenders are open to public scrutiny, they follow a very specific format and must be written in strict adherence to all instructions given in the request for tender or proposal. 

Likewise, private and listed companies seeking tenders or proposals often have a rigorous tender response process, with a formal request for tender or proposal. Others, however, can be much more informal and you may therefore find the process of tendering to listed and private companies very different to tendering to government.

Most requests for tenders or proposals from government, private and listed companies come with a template with word count limits and file format requirements. You need to address the selection criteria, choose relevant referees and comply with other requirements in your tender. Whether you are responding to an RFT or RFP, missing any required information could disqualify you from the tender. 

This is why it’s crucial for our tender and proposal writers to see and scrutinise the actual RFT or RFP, as well as copies of your previous tender documents. This way, we can collate relevant information, ask questions and help you create a professionally written tender that’s complete and compliant.
Proof Communications has been providing tender writing services for over two decades. We have a verifiable track record of success in helping companies win government tenders — including ones from the Australian Government, local and state governments and related agencies.

Our writers and editors have enjoyed stellar careers in their respective fields and have proven their expertise in writing government tenders and award entries with a winning edge, as well as in providing impeccable proofreading services.
While we maintain a pricing list for our services, no two government tender writing projects are exactly the same. We calculate the fee per project based on several factors, such as the number of questions in the RFT or RFP, the level of complexity, the number of days dedicated to working on the project and the amount of research and data collation. This means that we need to see the document you want us to work on so we can provide you with a fair, no-obligation quote.

If you need assistance with tender or proposal writing or any of our Proof Communications’ services, please get in touch with us today.

Professional Copywriting

What is the difference between copywriting and copyediting?
While a copy editor works on a draft to improve and polish it, a copywriter starts with a blank page. You might want to utilise our content and copywriting services if you don’t have the time, skills or desire to write the text yourself. Putting our experts in charge will maximise your document’s impact and skew the audience in your favour.

When you approach us for our copywriting services, it’s important you know exactly what they include. Before submitting the copy to you for review, we edit and proofread it internally to ensure it’s clear, concise and error-free. We understand the power that words have. We are experts in maximising words and deliver copy that meets and exceeds expectations. With clients all over Australia, there is no better content writing services agency in the country to help your business thrive.
At Proof Communications, we are a content writing services agency with over 20 years of experience in the B2B industry. Our area of expertise includes every kind of written text that businesses have to deal with. From tender and proposal writing, government tenders, award writing, and other business copy to website copywriting services, blog writing and marketing materials, we can copy write outstanding and compelling text for all your business needs.
At Proof Communications, our copywriters are based in Australia, including major cities such as Sydney, Melbourne, Adelaide, Perth and Brisbane.
Our clients span medical companies to government agencies, from Australia to the Middle East, and from small start-ups to large corporations. Proof Communications focuses exclusively on working with B2B clients. Engaging our content and copywriting services brings our clients a high return on investment, increases their revenue, and wins them new business, which is why we are the content writing service to choose in Australia.

So whether you are searching for marketing and brochure copywriting services, need to hire a team of professional website copywriters for your new business or want someone to write case studies to impress potential investors, we are the team to contact. Get in touch with us today and find out how we can help your business achieve its goals through the written word.
Copywriting is the process of crafting compelling and persuasive marketing materials, such as website content, advertising copy and email promotions. Copywriters use a variety of strategies and tactics to achieve their objectives, which may include increasing brand awareness, boosting sales, or persuading customers to take action. 
Copywriting requires an ability to craft persuasive and compelling marketing materials. A good copywriter understands how to capture the attention of their target audience and persuade them to take action while staying true to the brand’s tone of voice. 
Copywriting and proofreading are two different but equally important steps in content creation. Copywriting is the act of writing compelling and persuasive marketing materials, such as website content, ad copy, and email promotions. On the other hand, proofreading involves reviewing and correcting errors in a piece of written content before it’s published. 
Copywriters are generalists who have a working understanding of numerous businesses and industries. However, if you have a particular niche or complex business or industry, it’s important to ensure that the copywriter you’re working with has the necessary knowledge and experience to match. 
Working with a copywriter is a collaborative process. The first step is to communicate your objectives and expectations from their writing clearly. Once the copywriter understands what you’re looking for, they’ll begin crafting the content. Throughout the process, it’s important to provide actionable feedback if necessary to ensure that the final product meets your business needs. 
When it comes to copywriting services, there is no one-size-fits-all method. The best way to determine whether a copywriting service is right for your business is to assess your needs, goals, and objectives through the written material. Once you know what you’re looking for, you’ll be able to compare services and capabilities. For example, opting for a creative blog writing service wouldn’t bring favourable results if you’re looking to post technical copy. 
The cost of copywriting services usually depends on several factors, such as the project’s length and complexity, the copywriter’s experience, and the copywriting service’s location. If you’re looking for tender writing, copyediting or premium copywriting services in Sydney, get in touch with our team today.

Blog Writing

What are the benefits of hiring professional blog writing services?
Well-written and informative blogs are a great way to build authority, connect with your audience and client base, grow your brand awareness and increase sales. By engaging our blog writing services, Australian companies attract new organic traffic and qualified leads to their sites and maximise their existing communication channels. At Proof Communications, we offer all of these benefits without adding more work to your plate. Perfect for businesses looking to save time and resources on creating their own high-quality content, making the decision to outsource your article writing to Proof Communications is one you won’t regret.
When you subscribe to Proof Communications’ blog writing services, you know exactly what you’ll get right from the start as we outline clear objectives for our work. Our business blog writing service is designed for companies, organisations and institutions that are looking to outsource their article writing to a trustworthy, reliable company that can produce industry-specific blogs that are true to your company’s tone of voice. Our values, skills and customer service make us one of the best choices for blog writing services in Australia. 

experienced in tender and proposal writing, copywriting and proofreading — meaning we can take care of all your business writing, editing and proofreading needs. 
Hire our business blog writing service to create engaging and informative content for blogs, newsletters, eDMs, LinkedIn and any other platform that supports long-form content. Our business blog writers work across a variety of business sectors including finance, tech and IT and more. You can trust our blog writers to provide excellent quality articles that will increase your company’s authority and visibility, whether in a B2B environment or a consumer-facing platform. To learn more about how we can help your business succeed with our blog post writing services, reach out to our team today. 
Professional blog copy takes time, skill, experience and patience. Most writers may tick a few of these boxes, but only professional writers can confidently apply their skills to reflect the standards of professional blog writing services. At Proof Communications, we know to help, so you can rest assured that you’re in good hands when you work with us.  

We’ll include keywords in your blogs whilst writing interesting content that your readers enjoy. 
That will depend on the nature of your business. Whether you’re looking to post how-to guides, industry news, case studies, interviews or anything else, Proof Communications will work closely with you to make sure that your ideas are eloquently brought to life. 

If you’re unsure about how to progress, you can get in touch with us to discuss the appropriate approach to developing an effective strategy for the future of your business.
This will depend on the content and what you’re trying to achieve. Proof communications will work with you to develop a strategy that best aligns with your business goals. Word length is not a written rule, so you’ll be able to flexibly arrange for an appropriate word count when you use our copy editing and blog writing services.
You can give us notes or we’ll have a chat with you by phone to understand your messages or theme for each blog. Or, just tell us what you want to write about and we’ll do the research for the blog content.

If you’re running out of ideas for blogs, let just know. We’ll come up with ideas for blogs that include your key words and interest your clients and prospective clients.
This is a matter of personal preference and business strategy. The most important thing is consistency. When you work with us, you can arrange for a consistent working relationship to ensure that your readers can expect content at specific and relevant times. This will allow them to better connect with your content, ensuring that your reader base remains solid.  

You can also update existing content since this will count as a new post to search engines. Our copy editing and proofreading services can be perfect for this, meaning you can keep your content new and relevant to meet the reader’s expectations. 
At Proof Communications, your business is in good hands when it comes to writing, proofreading and editing. We are a multifaceted B2B writing service, so we can help you achieve your goals and strategies in several areas, including:

– Tender and proposal writing
–  Government tender writing services
– Proofreading services
– Annual report proofreading
– Copy editing services
– Website and content copywriting services

We’re also experienced award submission writers. If you’re looking to secure business awards and you need experts to help write compelling business award entries for you, we can help. Proof Communications has a proven track record of assisting companies to win hundreds of business awards and exciting accolades, so you can rely on us to help you secure yours.

Award Writing

Why is entering a business award a good idea?
In today’s business world, entering an award is a great marketing strategy. Awards are terrific opportunities to shine the spotlight on the achievements of your business and your team. As well as being a big morale boost, winning a business award sets your organisation apart within your industry and positions you as an undisputed leader in your sector. 

But entering a business award is not only about winning. Many business awards are hugely competitive and attract a high numbers of entries. Making it through to the finals is a great achievement worth shouting about too. 

More than 90% of the award entries we write see our clients become finalists. And of these, more than 75% go on to win their category. 
Writing a winning award submission or nomination can take considerable time and energy – and many business owners and business people simply don’t have any to spare. Plus, almost all business award entries include strict word counts which can make it exceptionally challenging when trying to describe your achievements or your unique selling points.

A professional award writer takes the pressure off your people and your business, allowing you to devote maximum resources to your core business.

They’re skilled at taking information from interviews with you or your team. They’ll craft an compelling award entry that not only answers each question’s criteria, but which aligns with your chosen category and showcases your achievements in the best possible light. You’ll have an engaging award entry that captures the judges’ attention for the right reason.
Some business awards may require the input of multiple people across your business. Where possible, appoint an ‘award champion’ to liaise with the award writer. This will save time as it ensures that the right person or people from your team are interviewed by the award writer.

To avoid multiple draft rewrites, it’s also an excellent idea for all stakeholders to get together and decide the main focus and theme of the entry prior to interviews with the award writer.
Although some of that information will be helpful, the best use of an award writer’s time is for them to focus on writing a compelling entry for you. This is best achieved through a series of interviews with you and your team to fully understand your achievements. Once they have all the information they require the award writer can begin crafting responses for your review.
Proof Communications will tailor a quote for you. The fee will depend on:

– Total word count
– Number of questions
– The number of criteria within each question
– Any special requirements set by the award organisers
– Turnaround time
Yes! We strongly advise that you take advantage of any option to submit additional information or to create video content to make your entry stand out as a potential winner. Always make sure to check the award entry guidelines to see how much supporting documentation is allowed and in what format it must be delivered with your award entry. 
At Proof Communications, we’ve written hundreds of winning award entries over the years. Here are our top tips for making the process easier. 
Read the guidelines. Business awards often impose a time period during which your achievements must have taken place. Some categories impose age or employment limits. Make sure you are 100% eligible to enter. 
Read the questions. To position yourself for a successful award entry, it’s essential your answers are directly aligned with the questions and can be backed up with qualitative and quantitative evidence. Being prepared with great examples or results will mean your award entry has a real edge. 
Grab the judges’ attention. Not all answers need to feature sky-high sales figures or huge profit margins. A great story about outstanding customer service can be equally compelling. The human element always makes compelling reading. 
Think ahead. Create a central ‘treasure chest’ where staff can record great results, client stories, innovation examples and testimonials throughout the year. You’ll be amazed at how useful this will be come award entry time. 
Allow sufficient time. Once nominations open, get cracking! Deadlines always come up faster than you think! 
This is a matter of personal preference and business strategy. The most important thing is consistency. When you work with us, you can arrange for a consistent working relationship to ensure that your readers can expect content at specific and relevant times. This will allow them to better connect with your content, ensuring that your reader base remains solid.  

You can also update existing content since this will count as a new post to search engines. Our copy editing and proofreading services can be perfect for this, meaning you can keep your content new and relevant to meet the reader’s expectations. 
At Award Writers, we are committed to offering world-class award writing services to our clients in need. Our award submission writers are highly skilled, making finding the right writer for your needs a stress-free experience. Whether you want us to write your entire business award entry, review and revise what you have already prepared or just proofread your submission, our team is here to help. 

To start this process, simply get in touch with our team to discuss your needs. If you are unsure about which service you require or how best our award writers can work for you, we will use this introduction period to answer your questions and ensure you are getting the best possible service. Hiring our award submission writers will easily be one of the smartest business choices you will make this year — so contact us today to learn more about how our award writers can advance your business. 
With over 22 years of award writing expertise, we can confidently say that our award writing services are some of the best in the country. In fact, we were the first company in Australia to concentrate for writing award entries for businesses. 

Our team of award writers is highly skilled, experienced and organised. They can take care of everything for you, from researching relevant awards that meet your business objectives to presenting a compelling awards submission that will give you the best chance of success. If your business is looking to bolster its resume and impress potential clients, hiring our award submission writers is one of the best ways to achieve these goals! 
Depending on which award and how many categories you are going for, and the complexity of the submission, the amount of time our team of award writers needs to prepare your submission varies. 
As a general rule of thumb, most award entries take one to two days’ work over the course of a week or two. This being said, our award submission writers are a skilled team of professionals who can produce award-winning submissions in just a few days as well, should you require our rush service. 

If you have already identified an award and would like to know if you can use our award writing services to make your award submission within the deadline, please get in touch with us today and we will promptly assess your request. 
Our team of award writers works alongside Proof Communications’ proficient tender and proposal writers, copywriters and business blog writers — so whatever type of written content your business requires, we can take care of it for you. Moreover, we have editors and proofreaders who can improve and polish your own content, from annual reports to case studies and website copy. Explore our list of services online today to find which option is best suited to your company’s unique writing needs. 

Need more answers?

Get in touch and let’s discuss your project today