WIN MORE TENDERS WITH AUSTRALIA’S MOST EXPERIENCED TENDER WRITERS

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Over 20
years' experience

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$500 million
won in new business

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81%
successful

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1365
tenders written

If you’ve got an important tender or proposal opportunity coming up, we’ll apply our 20 plus years expertise in tender writing and management to help you win. We’ve managed and written more than 1,568 tender and proposal responses over that past two decades, helping our clients to win tens of millions of dollars in new business. 

80% of our tender clients win or are shortlisted.

Savvy business owners understand that winning a tender or proposal can change their business’ future. Whether you have the opportunity to respond to a government tender or to a request for proposal for a new business contract from a publicly listed or privately owned organisation, success can be the difference between sleepless nights and long-term financial security. It also looks great to have a major contract in your client list for your own marketing.

Our clients are often time-poor. Some have tendered before but without success. Others are new to tendering and don’t know where to start. Whatever their circumstances, they seek our expertise and guidance on writing compelling tenders and proposals to maximise their opportunity for tender success.

Writing tenders and writing proposals, however, is a daunting task for any organisation that isn’t used to the process. Submitting successful tender responses is time consuming. It requires careful planning from the beginning. Your tender or proposal response must align with what the potential client is looking for and the best way to do this is to identify your key selling points. And there’s often considerable compliance requirements to address, especially for government tenders. Even for those who regularly tender for new business, the process is challenging.

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RFT, RFQ, RFP, EOI – Understanding what it all means for tender writing

There’s also the challenge of understanding the different types of tenders, proposals, expressions of interest and quotations. There are lots of acronyms, such as RFT, RFP, RFQ and EOI, plus lots of paperwork to be completed, particularly for government tenders. Making sure that all the paperwork is correctly completed with your tender is vital. More than 60% of companies responding to tenders fail because they do not complete all the compliance requirements properly.

WITH OUR HELP, COMPANIES HAVE SUCCESSFULLY TENDERED TO:

  • Commonwealth Bank
  • NAB
  • ANZ
  • Westpac
  • Qantas
  • Virgin
  • Lendlease
  • Telstra
  • AMP
  • Optus
  • Coles
  • Woolworths
  • Glencore
  • Landcom
  • PwC
  • Goodman
  • Dexus
  • Icare
  • Monash Health
  • Australian Unity
  • Department of Defence
  • Department of Education
  • Department of Immigration
  • Department of Infrastructure
  • NSW Government agencies
  • Victorian Government agencies
  • West Australian Government agencies
  • South Australian Government agencies
  • Queensland Government agencies
  • Tasmanian Government agencies
  • ACT Government
  • Northern Territory Government
  • University of NSW
  • Monash University
  • University of Queensland
  • Local councils

HOW OUR TENDER WRITERS CAN HELP YOU WIN MORE BUSINESS

With our tender and proposal writing services, you’ll have a polished, professional tender or proposal response that highlights the benefits and value that you bring, and gives you the best opportunity to win the tender and the business.

We want you to be proud of your tender submission, knowing that you’ve answered all the questions appropriately; that the writing is of the highest quality; that all the compliance paperwork is in order; and that you are in the best possible position for success.

We’ll manage and write your tender response for you

Our proposal and tender writing process has been honed over two decades specialising in tender writing and analysing our clients’ successes.

We take a rigorous approach to writing successful tenders: we make sure that all the criteria are thoroughly addressed; all the questions are answered appropriately; and all the required compliance is in place. We’ll help you to work out your key selling messages and advise on graphics.

Most clients prefer us to manage the entire process for them as their expert tender writers.

Or, we can review your draft tender and give you important feedback

If you prefer to write your own tender responses, we can provide you with an independent review of your draft tender. We’ll provide feedback, edit or rewrite parts, where needed, and proofread the draft.

Businesses that ask us to review, edit and proofread their draft tenders or proposals value our feedback. They receive our advice on solid improvements to their tender writing, plus they know that their tender is free of typos and that the content is of the best quality. This gives them great peace of mind when submitting tenders. 

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YOUR TENDERS WILL BE IN SAFE HANDS

Proof Communications has a team of experienced, professional tender writers who specialise in tender, bid and proposal writing. 

The team is here to relieve you of having to write a tender response. We take care of the complete end-to-end tender writing process.

Over the past 20 plus years, we’ve worked with many hundreds of businesses on their tenders, bids, proposals and quotations — helping them to win tens of millions of dollars in new business — so they can focus on their workload while we deal with the demands of tender writing and management.

Before joining Proof Communications, our tender writers worked in-house with large services organisations writing successful tenders and proposals. With their professional expertise, our tender writers understand how to support you through the tender submission process to ensure that your tender response is the absolutely the best it can be.

They will write your entire tender response for you. They’ll start by discussing your strategy for the tender response: your key selling points, value offer and benefits for your potential client. 

They draw out the information needed to write the tender response during phone or video meetings, and from any previous tenders or marketing materials you have. They’ll write your CVs and case studies and they’ll  suggest graphics to help convey your message, too. They’ll also support your tender response by writing policies, plans and procedures, if needed. 

They’ll review the draft tender with you and incorporate your updates. Then, another of our team members will proofread the final draft for you to ensure it’s of the utmost quality and free of typos and grammatical mistakes. Typos and mistakes can be costly when it comes to tenders and other business to business documents.

QUALITY GUARANTEE FOR PROPOSAL AND TENDER WRITING

As well as bringing you more than 20 years’ experience of proofreading stakeholder documents, we are an ISO 9001 Quality Management Systems certified business – the only one of our kind in Australia.

Get in touch with our tender writers today

Get in touch with us today and find out how we can help your business achieve its goals through the written word.

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TENDER WRITING FAQs

  • What type of tender writing does Proof Communications specialise in?

    At Proof Communications, we specialise in proposal, tender and government tender writing, which many companies and businesses find quite challenging. Of course, the primary reason behind the difficulty encountered in tender writing by companies is that competition is extremely stiff and there’s a tremendous amount of paperwork that needs to be done.

    Organisations also have to answer tender questions carefully and follow instructions strictly to avoid being eliminated for non-compliance. 

    This is where Proof Communications’ professional tender writers come in, along with our winning proposal writers. In fact, we have helped scores of companies successfully win government tenders and business contracts since 2000.

  • What are the benefits of a professionally written proposal or tender?

    Smart business owners know that a successful tender or proposal can have a huge impact on their company’s future. This is why they turn to Proof Communications. Working with us gives them access to our expert tender writers in Australia for assistance with tender preparation in Sydney, Melbourne and elsewhere across the country. With a professionally written proposal or tender that complies with all requirements and follows instructions to the letter, your business can increase its chances of winning a government contract or a contract from a listed or private company.

  • What is the process of undertaking tender and proposal writing services by Proof Communications?

    If you’re ready to work with Proof Communications on your tender- or proposal-writing project, you’ll need to send us the actual Request for Tender (RFT) or Request for Proposal (RFP). It’ll also help us greatly if you could send copies of previous tenders or proposals you submitted in the past. We will also set up meetings so we can go over the documents and for us to ask you specific questions to gain key information. 

    Then we’ll set up a tender response process timeframe to help everyone stay on track. We can then write the first draft, although you have the option to write your tender response yourself and have us review and edit it for you.

    Either way, the tender will undergo several revisions (with your input) until the time comes for us to edit and proofread the final draft.

  • Aside from writing tenders and proposals, what other services do you offer?

    The business copywriters at Proof Communications are also experienced in award-entry writing for SMEs that are interested in entering business awards, including industry awards. Our copywriters also write case studies, blogs, articles, webcopy and profiles, plus our copy editors edit reports, tenders and proposals. Our expert proofreaders provide proofreading services for a wide range of clients, including listed companies, insurers and companies in financial services.